Make the text bold, italic, underlined

The local formatting options available in Outlook for Microsoft 365 are the same as those available in Word, PowerPoint, and other Microsoft 365 programs (see the Word Course for more details).

To make a symbol, word, sentence, or any text in the Outlook message body bold, italic, or underlined, do one of the following:

    • Press Ctrl + B to make the selection or typed text Bold;
    • Press Ctrl + I to make the selection or typed text Italic;
    • Press Ctrl + U to make the selection or typed text Underlined;
  • To make some symbol, word, sentence, or any text bold, italic, or underlined using the mouse, select the fragment first.
    • If you see the Mini Toolbar after selecting the symbol, word, sentence, or any text, you can click the Bold, Italic, or Underline button on the Mini Toolbar: Mini Toolbar
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Make the text bold, italic, underlined

  • On the Home tab, in the Basic Text group (or on the Format Text tab, in the Font group), click the Bold, Italic, or Underline button: Format buttons
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Change the font, size, and color

To change the font for the selected text, on the Home tab, in the Basic Text group (or on the Format Text tab, in the Font group), open the Font drop-down list:

Font drop-down list Font drop-down list

From the Font drop-down list, choose the font.

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Change the font, size, and color

To change the font size for the selected text, on the Home tab, in the Basic Text group (or on the Format Text tab, in the Font group), open the Font Size drop-down list:

Size drop-down list Size drop-down list

From the Font Size drop-down list, choose a pre-defined size or type a new font size in this text box.

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Change the font, size, and color

To change the font color for the selected text, on the Home tab, in the Basic Text group (or on the Format Text tab, in the Font group), click the Font Color drop-down list:

Color drop-down list Color drop-down list

If you want to use a different color, click the arrow down at the right side of the button to choose a new color.

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Alignment, indentation, and spacing

To align a single paragraph, you need to place the cursor anywhere in the paragraph. You can select one or multiple paragraphs to align them all at once. To align the selected paragraph (paragraphs), do one of the following:

  • Press Ctrl + L (align left), Ctrl + R (align right), Ctrl + E (center), or Ctrl + J (justify).
  • Do one of the following:
    • On the Home tab, in the Basic Text group, click the Align Left, Center, Align Right, or Justify button. If you do not see these buttons, you can find more buttons in the ... drop-down list: Paragraph alignment buttons
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Alignment, indentation, and spacing

  • On the Format Text tab, in the Paragraph group, click the Align Left, Center, Align Right, or Justify button: Paragraph alignment buttons
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Alignment, indentation, and spacing

To increase/decrease text indentation for the selected text, do one of the following:

  • On the Home tab, in the Basic Text group, click the Decrease Indent or Increase Indent button: Indent buttons
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Alignment, indentation, and spacing

  • On the Format Text tab, in the Paragraph group, click the Decrease Indent or Increase Indent button: Indent buttons
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Alignment, indentation, and spacing

To change line spacing for the selected text, do one of the following:

    • Ctrl + 1 - Single-line spacing
    • Ctrl + 5 - 1.5-line spacing
    • Ctrl + 2 - Double-line spacing
    • Ctrl + 0(zero) - Add or remove 12 points of space before a paragraph
  • On the Text Format tab, in the Paragraph group, click the Line and Paragraph Spacing button and select a pre-defined line-spacing value:
Line spacing buttons Line spacing drop-down list
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Apply text styles

A style is a combination of character formatting and paragraph formatting that you can apply to selected text or the current paragraph with one click. In Outlook, styles can be used to format text in the same way as in Word documents. To apply the style to the paragraph or other fragment of the text, select a paragraph or fragment of the message, and then do one of the following:

  • On the Format Text tab, in the Styles group, select the style from the Style Gallery: Styles drop-down list
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Apply text styles

Normal style plays an important role in the document because it defines base formatting for many other styles. To display more styles, click the More button to expand the Style Gallery:

More styles drop-down list

Select the style in the extended Style Gallery. For example, the Quote style:

Quote style
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Apply text styles

If you see the Mini Toolbar after selecting, you can click the Styles drop-down list on the Mini toolbar. Otherwise, right-click on the selection and then click the Styles list:

Mini Toolbar
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Insert images into the message body

You can insert digital photographs or pictures created in almost any program into the Outlook email message. To do so, on the Insert tab, in the Illustrations group, click Pictures drop-down list, then choose:

  • Pictures... to insert an image from the computer, or a network drive, or on a connected device such as a digital camera: Pictures drop-down
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Insert images into the message body

  • Stock Images... to insert royalty-free images from the Stock Image Library: Stock Image Library
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