Copy and paste in the document

To copy and paste some text within the document, do one of the following:

  • Use the Drag and Drop:
    1. Select the text fragment (symbol, word, sentence, paragraph, etc.).
    2. Press the Ctrl key and, holding the Ctrl key, drag a cursor to the place where you want to paste the selected text.
    3. Release the Ctrl key.
  • Use the Clipboard:
    1. Select the text fragment (symbol, word, sentence, paragraph, etc.).
    2. Press Ctrl + C, or on the Home tab, in the Clipboard group, click the Copy button: Copy button in Clipboard group
    3. Position the cursor where you want to paste the copied text.
    4. Click Ctrl + V, or on the Home tab, in the Clipboard group, click the Paste button: Paste button in Clipboard group

Copy and paste from Web

Often you need to paste into the document text fragments, quotations, etc. from different resources such as Web pages, PDF files, and other documents. If you paste the text from an external source, the formatting of the external source is inserted with the pasted text and regularly breaks the visual style of the document. A good practice is to paste the text from other sources as text and apply the document-specific formats after.

To insert the text from any source, you need to copy it to the Clipboard. After you put the pasted text in the Clipboard, place the cursor where you want to put it and on the Home tab, in the Clipboard group, click Paste and then choose the Keep Text Only button: Keep Text Only button in Clipboard group

Simple find and next/previous

Word offers two different options to find some text in the document:

  1. Press Ctrl + F to open the Navigation pane: Navigation panel

    If you have the text in the Clipboard or select the text in the document, you see this text in the search text box and the search results. Otherwise, you can type or insert any text you want to find and click Enter to show the results.

    To jump to the next result, click Shift + F4, or Next and Previous buttons on the Navigation pane for easy navigation between the next or previous result.

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Simple find and next/previous

  1. On the Home tab, in the Editing group, open the Find dropdown list and then choose Advanced Find... to open the Find and Replace dialog box. : Advanced Find in Editing group For example: Fing and Replace dialog

    To jump to the next result, click the Find Next button.

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Advanced find

To reveal the advanced find options, do one the following:

  • In the Navigation pane, click the arrow down on the right side of the search text box and choose Options... in the list:
    Options in Navigation pane Find Options dialog
    Word opens the Find Options dialog box.
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Advanced find

  • In the Find and Replace dialog box, click the More >> button (it doesn’t matter, which tab is active: Find or Replace): The Search Options group includes additional search features that you can use.
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Advanced find

The advanced find options:

  • Match case - Find and replace words that match specific capitalization. For example, you can find one Wolf and 11 words wolf in the document.
  • Find Whole words only - Avoid partial matches. For example, if you want to find puff, Microsoft Word doesn’t show words like puffed.
  • Use wildcards - Get partial and other matches.
  • Sounds like (English) - Find and replace words that sound like others. For example, there, their, and three.
  • Find all word forms (English) - Find and replace all verb tenses. For example, type find, and Microsoft Word will return finds, finding, and found.
  • Match prefix - Works with other settings to find and replace words with common prefixes or beginnings. For example, be returns best and because.
  • Match suffix - Works with other settings to find and replace words with common suffixes or endings. For example, id returns said and did.
  • Ignore punctuation characters - Ignore differences in hyphenation
  • Ignore white-space characters - Ignore spacing between characters.

The Format button - Find and replace page formatting options like Font types or colors, Paragraph formatting (left, right, center), or highlighted words.

The Special button - Find and replace page and character elements such as em dashes, tabs, or Section Breaks.

The No Formatting button - Turn off formatting selections.

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Highlight search results

  • In Find and Replace dialog box, Microsoft Word highlights the next found result. To highlight all results, click the Reading Highlight button and choose Highlight All: Highlight All item in Find and Replace dialog For example: Highlight All
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Change the text language

Microsoft Word uses your default language for new documents but, when you open other documents or paste text from an external source, the language of the document or fragment may differ. Also, you may need to use different languages for particular parts of the document. To change text language, select the text for which you want to change language and do one of the following:

  • On the Review tab, in the Language group, click the Language button, then choose Set Proofing Language...: Set Proofing Language in Language group
  • On the status bar, click the Language button: Language button on status bar
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Change the text language

In the Language dialog box, select the language you want to use for the selected text and click OK: Language dialog
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Run spelling and grammar check

Microsoft Word automatically checks spelling and grammar, but you can re-check spelling and grammar after finishing the part of the document.

To start a check of the spelling and grammar, do one of the following:

  • Press F7
  • On the Review tab, in the Proofing group, click the Check Document button: Check Document in Proofing group on Review tab
  • On the status bar, click the Check Document button: Check Document button on status bar
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Run spelling and grammar check

Microsoft Word opens the Editor pane with found errors. You can open every error one-by-one to fix, ignore, or even add some of them to the custom dictionary. Editor pane

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Fix spelling and grammar errors

By default, Word automatically checks for potential spelling and grammatical errors as you type:

  • Red squiggly line marks identified spelling errors: Spelling error
  • Blue double line marks identified grammatical errors: Grammar error
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Fix spelling error

To fix the spelling error, right-click on the underlined word or phrase and choose one of the proposed fixes. For example: Fix spelling error

  • Add to Dictionary - add a word to the custom dictionary to prevent Microsoft Word from marking this word as misspelled ever again.
  • Ignore All - leave the text “as is” for this and all following instances.
  • See More - open the Editor pane.
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Fix spelling error

In the Editor pane, you can see all errors that Word proposes to fix. Click the Review All Results button or the Spelling option to open all potential errors one-by-one: Review spelling errors

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Fix grammar error

To fix the grammatical error, right-click on the underlined word or phrase and choose one of the proposed fixes. For example: Fix grammar error

  • Ignore Once – leave the text “as is” once.
  • Don’t check for this issue - leave the text “as is” for the issue in this and all following instances.
  • Options for “Grammar” - open the Grammar Options dialog box for choosing different options for checking and ignoring.
  • See More - open the Editor pane.
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Fix grammar error

In the Editor pane, you can see all errors that Word proposes to fix. Click the Review All Results button or the Grammar option to open all potential errors one-by-one: Review grammar errors

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Skip spelling and grammar errors

To intentionally skip spell checking some text, such as a quotation, during spell checks, select it and then do one of the following:

  • On the Review tab, in the Language group, click the Language button, then choose Set Proofing Language...: Set Proofing Language in Language group on Review tab
  • On the status bar, click the Language button: Language button on status bar
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Skip spelling and grammar errors

In the Language dialog box, select the Do not check spelling or grammar checkbox and click OK: Do not check spelling or grammar checkbox

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Revert AutoCorrect

Microsoft Word fixes some misspellings or potential errors using the AutoCorrect feature. For example, when you start the first word of the sentence from a lowercase letter, Word automatically changes the first letter to uppercase. The little blue rectangular mark after AutoCorrect changes stays for a short time: AutoCorrect example

To revert AutoCorrect instant changes, do one of the following:

  • Press Ctrl + Z (the Undo command) immediately after AutoCorrect makes its correction.
  • Move the mouse under the correction to see the blue rectangular under it. Then move the mouse below this blue rectangle to see the AutoCorrect options button under the changes: AutoCorrect button Click the button to see the options you can use: AutoCorrect options

Disable AutoCorrect

Sometimes you need to stop all automatic corrections. To disable AutoCorrect for the document, do the following:

  1. On the File tab, click Options: Options tab in File dialog
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Disable AutoCorrect

  1. In the Word Options dialog box, on the Proofing tab, click the AutoCorrect Options... button: AutoCorrect Options in Options dialog
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Disable AutoCorrect

  1. In the AutoCorrect dialog box, disable features you don’t need, such as the auto capitalization of first letters of sentences, or disable all automatic corrections: AutoCorrect Options dialog
  2. Click OK to apply your changes.
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